Accounting staff are expected to demonstrate professionalism, confidentiality, and accuracy while effectively managing responsibilities to meet reporting deadlines. The role requires timely responses to queries, escalation of issues where necessary, and maintaining financial information with a high level of care and attention to detail.

Primary Duties
The Assistant Accountant supports the Finance Manager in financial reporting and accounting across the Group of Companies. Key responsibilities include assigned bank and general ledger reconciliations, maintenance of fixed asset depreciation schedules, and monthly statutory filings.

• Accounts Receivable – Audit & Review
• Review sales orders and invoices for accuracy against system data and shipment records
• Track and document discrepancies and their resolution
• Maintain oversight of transactions across multiple accounts

• Accounts Receivable – Collections & Monitoring
• Maintain and monitor customer accounts, including approved lists and open sales orders
• Follow up on outstanding balances and aged items
• Manage billing communication and perform account reconciliations
• Actively pursue collections to ensure timely recovery of funds

• Vessel & Liner Accounts
• Prepare and review financial documentation, including invoices, disbursement accounts, and cash reports
• Monitor collections and follow up on outstanding balances
• Resolve queries and provide financial updates to stakeholders

• General Ledger Responsibilities
• Prepare and post revenue-related journal entries in line with contractual requirements
• Reconcile assigned general ledger accounts
• Prepare audit schedules and financial reports

• Statutory Filings
• Prepare and submit VAT filings and maintain the VAT receivable schedule
• Process National Insurance and P.A.Y.E. filings in accordance with requirements

• Principals’ Statements of Account
• Prepare and manage monthly vessel financial statements, including disbursement and expense reports
• Maintain supporting documentation for all statements
• Review invoices, resolve discrepancies, and liaise with clients and relevant parties

• Pro Forma Invoices & Quotations
• Prepare pro forma invoices for vessels in accordance with company policies
• Prepare estimates and quotations for services
• Collaborate with operations to respond to ad hoc requests in a timely and accurate manner

• Additional Responsibilities
• Prepare remittances for freight collected on assigned accounts
• Provide support within the Accounting Department as needed
• Assist with special projects
• Participate in rotation of functions to support team coverage
• Perform other duties as assigned

Attributes

• Must be detail-oriented and capable of managing multiple tasks on a daily basis.
• Candidates must have excellent communication skills, both written and verbal to communicate with internal and external customers, locally and internationally
• Must be able to work independently with minimal supervision and as part of a team
• Experience with account analysis and writing internal reports
• Extremely detail oriented, with strong organizational skills
• Reliable, highly motivated

Qualifications

• University Degree or College Associates Degree in Business or Accounting.
• Enrollment in a recognized Professional Accounting Programme
• Experience with Quick Books accounting software, Microsoft Office – including Excel, Outlook Express and Word
• A sound knowledge of accounting and accounting principles.
• Data entry experience
• At least 2-3 years of experience in an accounting support role